Oct 30 / Anna Miley

Manage your energy, avoid overcommitting and sustain your impact

Civic leadership: Limited resouces, endless work

Serving your community as a local councillor with impact requires sustained energy over the long term. For many councillors, their time and energy is a limited resource, which is spread across many domains - full-time jobs, running small businesses, juggling kids and caring for ageing parents. At the same time, the requirements of the job can feel endless, with blurry lines between your private life and your civic duties.

For many councillors, the desire to contribute meaningfully can also quickly lead to overcommitment. You say “yes” more often than you intend to, take on too many tasks, and find your attention scattered across competing and changing priorities. The result? Drained energy, reactive decision-making, and less capacity for the deep thinking and connection your role truly demands.

This is why we’ve identified “time & capacity” as an element in our Political Wellbeing Framework that influences the performance and impact of councillors. We encourage councillors to make deliberate choices about how to manage their time and attention to sustain their energy and bolster their capacity over the long-term. This is about directing your effort where it matters most, and requires masterful skills in both time management and energy management. In this article, we share four proven strategies to meet the demands of the role without overcommitting your resources and therefore burning out. 

Four proven time & energy management strategies

There are lots of differents tools and techniques out there that support leaders to effectively manage their time and energy. Many are directly applicable to the unique role of political leadership. Here are our top four favs:

Use the 4D framework

Every request, meeting, and email competes for your focus. The Four D’s — Deal with it, Delegate it, Diarise it, or Dump it — provide a simple yet powerful filter to help you act intentionally:

  • Deal with quick tasks immediately to clear mental clutter.
  • Delegate what others can do more efficiently, especially operational matters that belong with staff.
  • Diarise important but non-urgent work to protect your time for deep thinking.
  • And don’t be afraid to dump tasks that don’t align with your councillor role or values.

This framework keeps your workload purposeful and your energy directed toward high-value contributions.

Set and maintain boundaries

Boundaries are the structures that protect your energy and integrity. Boundaries also help you stay present — with your community when you’re on duty, and with yourself and loved ones when you’re not. Without them, councillors can quickly become overextended, saying “yes” when they mean “no,” or letting their public duties bleed into personal life. Healthy boundaries come in two forms:

  • intrapersonal (the limits you set within yourself) and
  • interpersonal (the limits you communicate to others).

For example, establishing clear communication windows, or having a simple “off-duty” script for when you’re approached at a weekend event, can preserve both professionalism and peace of mind. 

Ask for help

Highly capable people often fall into the trap of working in isolation, but being a civic leadership role doesn’t mean doing everything alone. Asking for help (whether it’s from fellow councillors, council staff, or trusted mentors) can save time, build trust, and strengthen collaboration.

Social psychologist Dr. Heidi Grant reminds us that people are far more willing to help than we think; they just need clarity about what’s being asked and why it matters. A well-framed request might sound something like “Could you help me review this motion to ensure it aligns with policy?”. 

Harness the benefits of positive stress

Not all stress is harmful. In fact, positive stress (being short bursts of challenge that push you to focus and perform) can be energising and growth-promoting, when managed well. The key is balance. Notice when pressure fuels your motivation versus when it tips into overwhelm. Grounding practices like slow breathing between meetings, realistic scheduling, and moments of reflection can help you regulate your nervous system and maintain steady energy across the week.

Final thought

Managing your time and energy as a councillor is an act of self-leadership. It allows you to show up consistently, think clearly, and make decisions from a place of alignment rather than exhaustion. Avoiding overcommitting means you will do what you said you would. This builds public trust in you and your actions and forms the basis of healthy working relationships within the governing body, with council staff and your community. And most importantly, building in practices to sustain your energy ensures your leadership does not ultimatley come at the cost of your wellbeing.

Feeling the pressure of civic life?

We believe elected leaders are like high-performance athletes and need to schedule their time accordingly with clearly defined rest and recovery time to mitigate stress and avoid burnout.  

If you are feeling the pinch of public life, then take the first step and build your self-awareness about what contributes to your stress. Visit our dedicated political wellbeing resource centre to get started. You can also read our mindfulness tips for councillors.

We also provide specific mindfulness and stress performance coaching at Locale Learning with our resident mindset and political wellbeing coach, Anna MileyConnect with us today at contact@localelearning.com.au. 

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